Executive Assistant to CEO
Overview
Seeking an experienced Executive Assistant to support a C-suite executive in a dynamic agency environment. The role focuses on optimizing the CEO's time through calendar management, travel coordination, email handling, and business documentation. It also encompasses personal assistance and operational efficiency, requiring high discretion and professionalism. Proficiency in Google Workspace and Microsoft Office Suite is essential, along with 5+ years of executive support experience.
What You'll Do8
- 1Manage the CEO's calendar, schedule meetings, and coordinate domestic and international travel.
- 2Handle email correspondence, calls, and meeting requests with efficiency and discretion.
- 3Prepare briefing notes, presentations, and reports for internal and external meetings.
- 4Track follow-ups, monitor project timelines, and ensure all deliverables and commitments are met.
- 5Liaise with internal teams and external stakeholders on behalf of the CEO.
- 6Support the creation of business decks, proposals, and meeting documentation.
- 7Conduct research, compile data, and prepare insights for strategic discussions.
- 8Oversee personal appointments, errands, expenses, and logistics as required.
Requirements8
- 1Bachelor’s degree in Business Administration, Communications, or a related field.
- 2Minimum 5 years of experience supporting a senior leader, entrepreneur, or C-suite executive, preferably in a PR, communications, or creative agency environment.
- 3Hands-on experience managing executive calendars, scheduling meetings, and coordinating domestic and international travel.
- 4Experience preparing briefing notes, presentations, business decks, proposals, and reports.
- 5Proficiency in Google Workspace and Microsoft Office Suite.
- 6Excellent written and verbal communication with the ability to interact confidently at all levels.
- 7High level of discretion, integrity, and professionalism.
- 8Adaptable, proactive, and skilled at multitasking with dynamic schedules and priorities.
Who Should Apply
The ideal candidate is a proactive, detail-oriented Executive Assistant with at least 5 years of experience supporting C-level executives in an agency environment. You excel at managing complex calendars, coordinating travel, and creating professional documentation. You are highly discreet, tech-savvy, and comfortable handling both professional and personal tasks for the CEO.
Salary Insight
Open to Discussion
Location
Required Skills
Application Tip
Highlight specific examples of how you managed a CEO’s calendar and coordinated international travel, and emphasize your discretion and ability to prepare business decks and proposals.
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How your application is processed
1Application received
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2ATS + eligibility screening
We check your profile against the role’s skills, seniority, and requirements.
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